Pleiades Screen Cast: Add Bibliographic Reference
"watch the screencast (Quicktime)
This video will show you how to add a new bibliographic reference to a Pleiades place resource. It assumes that the work you want to cite is already included in the Pleiades bibliography on the Zotero website.
For our example, we are going to add a new reference to the entry for Boubon, an ancient city in Turkey. At present, Pleiades only cites the Barrington Atlas, and the appropriate article in Pauly. In 2008, however, a new book on Boubon was published under the editorship of Christina Kokkinia:
Boubon: the inscriptions and archaeological remains; a survey 2004-2006.
We're going to add a reference to this new book.
First, let's make sure that the work is already included in the Pleiades bibliography. We visit the bibliography at http://www.zotero.org/groups/pleiades. It's easy to see the corresponding entry in the "recently added items" list. We'll click on the title to view the full bibliographic record. Let's leave this page open, since we're going to need the web address of this record, as well as the short title, when we get ready to make changes in Pleiades.
Back at the Pleiades page for Boubon, the first thing we need to do is check out a working copy of the place. This is done by clicking "actions" and then selecting "check-out" from the menu. We always want to check out to the "parent" folder, so we click the corresponding radio button and then the "check out" button. Note that we are now looking at a "working copy" of the Pleiades place resource for Boubon. The original resource is still in the system, and will remain unaltered while we are modifying the working copy and the results are reviewed by the editorial board and fellow Pleiades members. Unauthenticated visitors to the Pleiades site do not have access to material in work.
Note also that The corresponding feature and location are not included because they are separate resources in the Pleiades database -- they'll be joined back up with the place when the newly modified resource is published.
Right now we want to click the "edit" tab and then scroll down to the "reference citations" section. We can add a new reference by clicking the small button with a plus sign on it, immediately below any existing references.
Now we need two things: a reference identifier and the specific citation. We use the web address of the bibliographic record in Zotero for the reference identifier. We can get that easily by going back to the browser window that we left open, selecting the full web address in the location bar, and copying and pasting it.
For "specific citation", we first need the short title of the work we're citing. So, back to the Zotero page, where we select and copy "Kokkinia 2008". We paste this in to the "specific citation" text box on the Pleiades page. If we were citing only a specific page range in Kokkinia's book, we'd add that information here as well. In this case, however, we are citing the entire book so we don't need to add anything else.
We do, however, need to provide a note that explains what we've changed. This is done by typing a small amount of text into the "change note" text box near the bottom of the page. Once we've done that, we can click "save".
This saves the changes we've made to the working copy, which we can now review. The new short title appears below the earlier entries. The link next to it, labelled "work", takes us directly to the corresponding bibliographic record in Zotero.
You can selectively share working copies with other users, and even the whole Pleiades community, using the "sharing" tab.
If you want all logged-in users to be able to view and comment on your working copy, click "can view" and then save.
Alternatively, you can search for an individual user with whom you're planning to collaborate and give them the ability to view or even co-edit your content.
If we think this entry is ready to be checked and approved for publication by the editors we need to change the state of our working copy. Working copies always start out in the "drafting" state. When we're ready, we change this to "submit for review".
Our working copy has now been submitted for review. A link to it automatically appears in the "review list" of all Pleiades editors.
If you change your mind, you can always "retract" the submission and do some more work on the working copy.
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To learn more about Pleiades, visit our home page at http://pleiades.stoa.org. and select the "learn more about the project" link.
This will take you to our project wiki, where you can find out about the origins and goals of the project and who's involved. You can also get involved in developing and improving our content yourself.
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Pleiades is a joint project of the Ancient World Mapping Center at the University of North Carolina in Chapel Hill and the Institute for the Study of the Ancient World at New York University. We had generous startup help from the Stoa Consortium for Electronic Publication in the Humanities at the University of Kentucky. Development of Pleiades was funded by a grant from the U.S. National Endowment for the Humanities.
